Steps to Issue a New Iqama in Saudi Arabia

A ready-to-use practical guide that helps HR teams issue residency permits (Iqamas) for new employees correctly and without delay — in line with Saudi government requirements.

What does the template include?

A comprehensive checklist covering every step of issuing an Iqama, from preparing the documents to receiving the Iqama card and handing it to the employee.

Verifying the validity of the work permit and the available labor quota

Preparing the employee's passport and an attested copy of the employment contract

Submitting the visa request through the Muqeem platform

Completing the medical examination procedures after the employee arrives

Issuing the Iqama card through the Absher platform

Registering the employee's fingerprints and biometric data

Handing the Iqama card to the employee and keeping a copy in their file

Why do you need this template?

Issuing an Iqama without organized follow-up exposes your company to government fines and leaves the employee in an irregular status. A standardized template ensures the process runs without missing any step.

Completing Iqama procedures without delays or fines
Documenting every step to protect the company and ensure the employee's legal status
A professional experience that reflects the company's image to the new employee

How to use the template

Download the template

As soon as the employee is hired and before starting the visa procedures

Verify the work permit validity

Through the Masaned platform before submitting any request

Follow the steps in order

And document each item with its date and request number

Hand over the card and keep a copy

In the employee's file for reference upon renewal

Ready to issue an Iqama the right way?

Download the template for free and start using it right away.

GET STARTED WITH BAYZAT

Our all-in-one HR & employee benefits platform allows you to:

Run payroll in minutes and pay your employees faster than they can say pay day.

Manage leave requests, allowance, history and any overlaps.

Automate the entire payroll and bookkeeping process with our Payroll Accounting Integration.

Allow your employees to check-in from their smartphones.

Create achievable and trackable goals for your employees and give them feedback in a timely manner.