Dubai, a metropolis of global commerce, needs visitor management systems that fit its dynamic nature. If you’re in charge of welcoming guests, guaranteeing security, and keeping operations smooth, then you’re in the perfect place. In this guide, we will discuss the top 10 best visitor management software in Dubai.

Whether you run a large corporation or a startup, we could help you select the best solution. 

Top 10 Visitor Management Software in Dubai, UAE of 2023

1. EasyLobby

EasyLobby Secure Visitor Management System is a cutting-edge solution that automates visitor registration, badge printing, and detailed information capture by scanning IDs. 

With eAdvance, authorized staff members can effortlessly register visitors via a web browser while receptionists or security personnel manage sign-ins and outs at self-registration stations. 

EasyLobby SVM software is compatible with Windows® desktops or kiosks and features optional peripherals like license scanners, badge printers, cameras, and signature capture pads.

Key Features:

• Automated visitor registration and badge printing
• ID scanning for accurate and secure check-in
• Centralized database for multi-station use
• Watchlist screening for enhanced security
• Efficient data analysis and reporting capabilities

Pros:

• Simplify reporting and data analysis.
• Efficient and productive visitor check-in
• Allows data sharing over multiple SVM stations
• Scanning ID’s feature enhances security  

Cons:

• Require special training.

2. Entry2Exit

The innovative Entry2Exit guest Management System ensures you always know who’s in your space through effortless check-ins and real-time updates. It is the perfect option for securely and effectively controlling visitors. It offers user-friendly design, online/offline functionality, data security, and additional benefits. 

Also, it has a QR code feature for speeding up the pre-registration process and gives you authority over who visits your property. 

E2E is flexible enough to meet your specific demands courtesy of its self-customizable workflows, accessible interface, and optional integration with queued management. 

Key Features:

• Offer pre-registration and spot registration facilities.
• Receive email and SMS alerts about visitor check-ins and check-outs 
• Gives exceptional security through Emirates ID and UAE Pass.
• Can modify the system to meet your specific requirements.
• Effectively oversee several locations and gadgets in real-time.

Pros:

• Provide a quick and safe check-in procedure.
• Offer strong security Measures.
• Customizable system to meet your unique needs.
• Works 24/7, both online and offline, to guarantee consistency of service.

Cons:

• Installation could take an entire day.
• It could fail to support some particular integrations.

3. iVISITA

iVISITA’s Visitor Management System is the solution to simplify visitor check-in and boost security. With features like contactless check-in, self-check-in for walk-ins or pre-booked guests, and QR/Meeting Code sign-in, you can end long queues and paperwork. 

After check-in, it prints visitor badges with your meeting details and branding. You can easily Pre-book meetings using the calendar and manage them effortlessly. Furthermore, the Tighten security with control integration ensures only checked-in visitors gain access. 

Plus, it integrates Microsoft Teams with a single click for those remote meetings. This one can manage multiple companies and locations seamlessly.

Key Features:

• Contactless Check-in
• Self-Check-in for Walk-Ins
• Emirates ID and Passport Scanning
• Instant Notifications
• Microsoft Teams Integration

Pros:

• Streamlines visitor check-in
• Enhances security
• Quick and efficient
• Customizable visitor badges
• Multiple company and location support

Cons:

• May require an initial setup
• Potentially costly for small businesses

4. ProGibz

ProGibz visitor management software promotes more efficient visitor flows. Whether you manage a hospital, business, or school, our technology streamlines visitor procedures from ID creation to access authorization in seconds. 

ProGibz improves security, automates access control, and gives guests an enjoyable visit. It saves time and offers features like fast photo capture, digital visitor logs, adaptable sign-in, and real-time notifications to improve accuracy. It is a representative, for monitoring each individual with precision and efficacy.

Ensuring ease and security, the ProGibz Visitor Management System caters to many businesses, including corporate offices, schools, hotels, banks, and construction sites. 

Key Features:

• Personalized login procedure
• Digital visitor log that is available anywhere, at any time
• Rapid taking and saving of photos
• Notifications for guests throughout 
• Integration with present workflows

Pros:

• Strengthens security
• Boosts precision and efficiency
• Spares staff and tourists’ time
• Adaptable to a variety of industries

Cons:

• Training is necessary to operate it.
• Problems with older systems’ compatibility

5. SecuLobby

SecuLobby optimizes guest handling while preserving professionalism and security. It offers amazing capabilities like Access control integration, self-registration kiosks, contractor and delivery management, emergency evacuation lists, automatic notifications, scanning of Emirates IDs and passports, and QR codes. 

SecuLobby is scalable, appropriate for businesses with one or more locations, and provides multilingual support in Arabic and English.

The Dubai Municipality, the Louvre Museum Abu Dhabi, DAMAC Towers, the MOH – Erada Centre, Al Ain Sportsplex, and Dubai Central Laboratory are among the organizations that use it. 

Key Features:

• Simplify the check-in procedure by providing pre-registration choices.
• Notify hosts immediately via WhatsApp, SMS, or email to get permission from visitors.
• Use comprehensive analytics to monitor visitor details, classification, and duration.
• For increased security, integrate lift control and access control systems.
• Delivers assistance regarding accessibility in both Arabic and English.

Pros:

• Monitor every move of guests.
• Quick check-in procedure.
• Flexible and adaptive software
• Suitable for enterprises with one or more locations.

Cons:

• Costly hardware and software upfront.
• Employees may need training to use the system properly.

6. TEKVISIT Technology

TEKVISIT offers powerful AI facial recognition and temperature monitoring. This latest technology completely transforms guest registration. TEKVISIT guarantees Touchless, secure, and seamless access to the premises.

TEKVISIT manages comprehensive visitor data, including corporate representation, personal information, demographics, and visit details.

A user-friendly interface, language support, quick check-in and check-out times, barcode scanners, email and SMS alerts, biometric security, customized pass options, and thorough reporting are all features of the system. It safely saves data locally or on the Tektronix cloud, adhering to legal requirements.

Key Features:

• Accurate and rapid visitor verification.
• Collects and stores detailed visitor information.
• Easily integrates with third-party hardware for enhanced functionality.
• Continuous monitoring of visitor activities for heightened security.
• Sends mobile notifications to both employees and visitors during emergencies.

Pros:

• Seamless check-in experience for visitors.
• AI integration minimizes human error and improves overall security.
• Safely stores data following government regulations.

Cons:

• Integration with third-party hardware may require additional investment.
• Users may require some time to adapt to the AI facial recognition system.
• Configuring and integrating the system might be time-consuming.

7. TimeChart’s Smart

The TimeChart is a flexible software program that makes guest check-in easier and more efficient for Dubai-based enterprises. By employing contactless check-in and ID scanning, this technology ensures that only authorized visitors are allowed in the place, ensuring workplace safety.

The ability to make a great first impression on guests is one of its most notable qualities. TimeChart prioritizes visitors’ time and safety by supplying customized registration forms and elegant badges.

 Any company trying to update its visitor check-in method and leave a lasting impression on travelers will find great value in this adaptable and effective system.

Key Features:

• Contactless ID reading and check-in
• Real-time tracking of visitor movements
• Custom badges and registration forms
• Visitors’ calendar-based reservations
• Connectivity with ID cards from the Emirates

Pros:

• Increases worker safety
• Time is saved via efficient automation.
• Generates a favorable first impression for visitors
• Conformity to data privacy laws

Cons: 

• Compliant hardware may be needed for check-in.

8. TrueBays

The TrueBays Visitor Management System is excellent for companies of all kinds in Abu Dhabi, Sharjah, Ajman, Dubai, and more. With the help of the TrueBays VM system, visitor management is made effortless from registration to real-time monitoring, resulting in improved reception operations and creating an excellent initial impact on guests.

Advanced visitor control of flow and real-time insights are provided via the intuitive interface. It all came down to upholding professionalism, streamlining front-desk operations, and taking advantage of centralized reporting.

The system distinguishes itself from other options by guaranteeing visitor privacy, data correctness, and compliance. 

Key Features:

• Effective Spot Check-In for impromptu guests.
• Check-ins using QR codes and appointments.
• Integration of Emirates ID to improve security.
• Automatic printing of a name badge.
• Immediate warnings for emergencies so you can act quickly.

Pros:

• Visitor management is made simple for companies.
• Software is intuitive and easy to use.
• Comprehensive reporting that is consolidated.
• Safety and privacy of data.

Cons:

• Initial staff training can be necessary.
• Minimal customizability for certain requirements.

9. VAMS

VAMS ditches old logbooks and brings a faster, more accurate way to handle visitors. This system excels at enhancing security while making the whole process smoother. 

VAMS offers secure authentication through mobile numbers and photos, supports multiple languages, and uses barcodes or RFID for instant check-ins and check-outs. You can pre-schedule appointments via a mobile app, handle various visitors simultaneously, and issue passes to contract labor with barcodes. 

This solution works on tablets or a web app, and it’s compatible with all databases and backed by a dedicated 24/7 support team. 

Key Features:

• Mobile phone number, photograph, and photo ID verification.
• Supports multiple languages, including English and Arabic.
• Enables quick check-in and check-out.
• Pre-schedule visits via a mobile app.
• Prevents appointments for unwanted visitors.

Pros:

• Replace old logbooks with a fast and accurate system.
• Provides secure authentication, blacklist options, and visitor tracking.
• Offers language options for diverse user needs.

Cons:

• Requires specific hardware like barcode scanners.
• Users may need time to adapt to the new system.
• Installation and customization take lots of effort.

10. Zapio’s

Zapio’s Visitor Management System is a cloud-based solution that simplifies visitor management, replacing the old manual sign-in process. This system enhances security, streamlines visitor registration, and keeps your premises safe. 

Visitors can check themselves using tablets or other devices, saving time and resources. It also offers multilingual support and scans government-approved IDs, such as Emirates IDs, passports, and driver’s licenses, for quick and secure check-ins.

Zapio’s system is set apart because it allows pre-registration with QR codes for regular visitors, prints visitor badges for added security, and sends real-time notifications to visitors and hosts. 

Key Features:

• Cloud-based visitor management system
• Supports offline operation
• Multilingual support (English/Arabic)
• Pre-registration with QR codes for regular visitors
• Real-time notifications for visitors and hosts

Pros:

• Increased safety and safeguarding of properties.
• Saves time and resources with the self-check-in method
• Interface that is adaptable and user-friendly
• Accept a range of ID documents authorized by the government

Cons:

• For best usability, compatible devices are needed.
• Lack of information regarding upgrades and technical support