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Mikes Veterinary Clinic Case Study

Optimizing HR, Payroll & Employee Benefits with Bayzat

Mike’s Veterinary Clinic is dedicated to providing the highest quality care for pets, offering a wide range of services, from radiology and in-house laboratory testing to surgery, critical care, and emergency services. As a comprehensive veterinary hospital, the clinic relies on a diverse team of veterinarians, technicians, and support staff—all working in shifts to ensure 24/7 care.

Managing payroll, attendance, shift scheduling, and employee benefits across a dynamic workforce became increasingly challenging. Payroll processing was dependent on Excel, tracking employee documents and expiries was manual, and finding a group health insurance policy that matched the needs of their staff was difficult.

To address these challenges, Mike’s Veterinary Clinic partnered with Bayzat to centralize HR, finance, and employee benefits functions within a single, interconnected platform. By automating payroll, attendance, and shift scheduling while ensuring seamless access to employee benefits, the clinic has transformed its HR & payroll operations and improved the overall employee experience.

We sat down with Camelia O’Hara, Founding Member of Mike’s Veterinary Clinic, to learn how Bayzat has simplified workforce management, optimized payroll processing, and enhanced employee benefits administration, allowing the clinic to focus on delivering exceptional veterinary care.

SETTING THE SCENE

With a team of skilled professionals working in rotating shifts, Mike’s Veterinary Clinic needed an all-in-one platform to centralize HR, finance, and insurance-related functions. Their HR and finance teams were facing challenges in:

Automating payroll processing and payslip generation, reducing errors and dependency on spreadsheets.

Managing shift scheduling and attendance tracking, ensuring employees had real-time access to their work schedules.

Finding a group health insurance plan that fit their needs, while leveraging Bayzat’s InsureTech solutions to simplify policy visibility and claims processing.

Tracking employee documents and expiry dates, ensuring compliance without manual intervention.

With a busy veterinary hospital operating across different shifts, we needed an HR solution that could handle our complex scheduling, payroll processing, and employee benefits seamlessly. Bayzat delivered everything we needed in one powerful platform.

Camelia O’Hara, Founding Member, Mike’s Veterinary Clinic

key issues

Manual payroll processing & payslip generation – Payroll was managed on Excel, increasing the risk of errors and inefficiencies.

Shift scheduling & attendance tracking difficulties – Managing rotating shifts manually made it hard to ensure adequate staff coverage.

Group health insurance selection & management – Finding the right policy was time-consuming, and employees struggled with policy visibility.

Employee document tracking – Managing visa expirations, certifications, and compliance documentation was tedious and prone to errors.

MAKING WORK BETTER WITH BAYZAT

By implementing Bayzat’s all-in-one HR, payroll, and employee benefits platform, Mike’s Veterinary Clinic transformed its workforce management, payroll accuracy, and employee benefits administration—saving time, reducing manual work, and improving the overall employee experience.

Automated Payroll Processing & Payslip Generation

Managing payroll manually on Excel was time-consuming and prone to errors. With Bayzat, the clinic:

Eliminated payroll discrepancies, ensuring accurate salary calculations.

Generated payslips automatically, allowing employees to access them anytime via the Bayzat app.

Integrated payroll with attendance records, ensuring deductions and overtime were calculated correctly.

Payroll used to take hours, and any mistake meant going back to manual corrections. With Bayzat, everything is automated, error-free, and accessible to employees in just a few clicks.

Camelia O’Hara, Founding Member, Mike’s Veterinary Clinic

Automated Payroll Processing & Payslip Generation

Seamless Shift Scheduling & Attendance Management

Given the rotational nature of veterinary care, Bayzat’s Shift Scheduling tool played a critical role in ensuring smooth workforce management. Now, employees can:

Instantly check their shifts via mobile, eliminating confusion over schedules.

Clock in and out directly from the app, ensuring seamless attendance tracking.

Automatically link attendance to payroll, reducing admin workload for HR.

Keeping track of shifts across different roles and locations was a nightmare. Bayzat’s scheduling tool has completely streamlined this process and made attendance tracking effortless.

Camelia O’Hara, Founding Member, Mike’s Veterinary Clinic

Seamless Shift Scheduling & Attendance Management

Tailored Group Health Insurance with InsureTech Solutions

Finding the right group health insurance plan that met the needs of the clinic’s employees was a challenge. With Bayzat, Mike’s Veterinary Clinic:

Received expert guidance in selecting a plan tailored to their team’s needs, ensuring comprehensive medical coverage for all employees.

Enabled employees to access their insurance details, claim status, and in-network clinics directly from the app, reducing confusion and delays in care.

Leveraged Bayzat’s InsureTech platform for policy management and seamless claims tracking, streamlining administrative work for HR.

Provided access to online doctor consultations, allowing employees to get medical advice without having to visit a clinic in person—perfect for busy veterinary professionals.

Enabled employees to use online pharmacy delivery services, ensuring fast and convenient access to prescribed medications, removing the need for unnecessary trips to the pharmacy.

Bayzat’s insurance support was exactly what we needed. Our employees now have full visibility into their benefits, can consult doctors online, and even get medications delivered—all with just a few taps on their phone. It has truly enhanced the way we approach employee healthcare.

Camelia O’Hara, Founding Member, Mike’s Veterinary Clinic

Tailored Group Health Insurance with InsureTech Solutions

Simplified Work Expense Tracking & Employee Document Management

The clinic previously relied on manual methods to track work-related expenses and monitor employee document expirations. With Bayzat, they:

Automated document expiry tracking, ensuring compliance with visa and licensing requirements.

Enabled employees to submit work expenses via mobile, reducing paperwork and reimbursement delays.

Integrated expense approvals into workflows, simplifying finance team operations.

Tracking employee documents and expenses was an administrative burden. Bayzat streamlined the entire process, allowing us to focus on our core operations.

Camelia O’Hara, Founding Member, Mike’s Veterinary Clinic

Simplified Work Expense Tracking & Employee Document Management

Enhancing the Employee Experience

Bayzat’s mobile-first platform has empowered employees at Mike’s Veterinary Clinic by giving them direct access to their schedules, benefits, and essential HR services. With Bayzat, employees now:

Check their shifts instantly via the mobile app, ensuring they are always aware of their schedule.

Clock in and out seamlessly, improving transparency in attendance tracking.

Easily access their group health insurance information, including claims, coverage details, and in-network clinics.

Submit work expenses and receive reimbursements faster, eliminating manual paperwork.

Download payslips and track leave balances with ease, improving financial transparency.

Our employees love Bayzat’s platform. It’s intuitive, mobile-friendly, and has made managing their shifts, payroll, and insurance so much easier.

Camelia O’Hara, Founding Member, Mike’s Veterinary Clinic

LOOKING AHEAD

With Bayzat streamlining HR, payroll, shift scheduling, and insurance, Mike’s Veterinary Clinic continues to explore additional ways to optimize operations and enhance employee satisfaction.

The bottom line

Bayzat has transformed the way we manage HR, payroll, and employee benefits. Our shift scheduling, attendance tracking, and payroll processing are now completely automated, and the team has full visibility into their schedules and insurance coverage. It’s truly an all-in-one solution that makes work life easier for everyone.