5 Tips on Introducing and Managing Work Benefits for Remote Employees

Work Benefits for Remote Employees

Last Updated on August 11, 2022 by user

Remote work has grown significantly in the past year in response to the uncertainties brought by the global pandemic. Statistics revealed a whopping 140% increase in remote workers since 2005. Therefore, knowing how to manage remote employees is vital in keeping your workforce motivated and satisfied. 

Introducing and managing work benefits is vital to ensure remote worker satisfaction. Unlike at the office, a remote work setting puts employees at risk of several distractions, making it more challenging for them to focus and stay engaged. By providing substantial fringe benefits, businesses can ensure employee productivity and reduce turnover rates.

However, creating an attractive employee benefits package can be difficult. One of the challenges of managing remote employees is maintaining a proper balance between turning a profit and paying for employee benefits. As a business owner, you should ensure that the cost of employee benefits does not impact your revenue stream. Keep scrolling and find out money-saving tips on how you can introduce and manage work benefits for remote workers. 

  1. Pick the Benefits you Wish to Provide

The initial step to managing remote worker benefits is to choose the benefits you wish to provide. You have to be more strategic about selecting which benefits are most important to the current situation and the talent you want to attract. Thus, you should compare different benefits packages to make sure you are getting the best perks for the employee.

Opting to provide workstation support for remote workers is a good start. Every remote employee wants to work with the best equipment available. When they have complete access to work tools, it stimulates their desire to provide better results and become more productive.  

You can also choose to make them feel better about reimbursement claims by shouldering the expenses made by your employees towards their work-from-home setup. Regardless of how you pick remote employee benefits, you should initially examine your finances to determine how much money can be spent. This ensures that employee benefits can be absorbed by the business without it affecting your operating expenses. 

  1. Provide Flexibility

The benefits of working remotely for employees are endless but there is no such thing as a one-size-fits-all benefits package. Employers must be creative enough to offer flexibility in benefits packages to stay competitive. Flexible benefits are becoming the norm in the industry with most employees wanting to have more control over the issues that they have in their lives. 

Findings from the Benefits Paradox study revealed that employees ranked flexible and diverse employee benefits over compensation as their reasons for accepting a job. Each employee is not like the other and neither are their needs when it comes to transitioning to a remote work setting. Offering flexibility will show to your employees that you can go to great lengths to meet their needs, thereby increasing productivity and overall morale. 

Providing flexibility on employee benefits packages can also help keep the talent. Turnover is a significant cost that employers want to avoid and remote workers are far less likely to resign when they are having their needs met in a way that does not require much effort on their behalf. It can also help you set a spending limit monthly which is crucial in understanding exactly how much to spend annually on your plans, thus, saving considerable money in the process. 

  1. Use Remote Work Tools

Administering a competitive benefits program is becoming more difficult, especially when a remote work evolution and a public health crisis are challenging what employees need and want from fringe packages. Thus, using tools to manage remote employees is vital in putting together a benefits package that is employee-focused. CompareCamp shares the importance of remote work software in this article and how it can help surge the productivity levels of your workforce.

Perhaps the most effective tool used in increasing productivity when handling remote employee perks is a benefits management platform. With a benefits management software, employers can track, control, and evaluate the process of benefits administration effectively. It also ensures that you collect the right amount from your employees’ payroll deductions and align the right amount of employee contributions.

These solutions are also geared with automated data collection capabilities. This enables you to eliminate the errors that can occur as a result of losing and misreading forms. Benefits management solutions can also integrate data compilation with all carriers, making information such as performance management for remote workers available for everyone immediately.

  1. Organize an Engaging and Informative Launch Event

Creating a strong presentation with easy-to-read content, educational materials, and eye-catching visuals plays an important role in introducing work benefits for remote employees. While setting remote work events can be an unusual experience for most people, communicating effectively in times of crisis can help remote employees understand the technicalities of your benefits package. 

Bringing in fun and creativity to your launch events is essential in breaking the ice and encouraging employees to ask questions. You should also avoid jargon in your introductory speech and don’t assume that employees understand the basic benefits terminology. Concentrate on educating remote workers about their new benefits package, the benefit enrollment period, and any perks of the new plan that are worth noting.  

You should also let employees know how they can access their new benefits. Make your live presentation available online so that employees who did not attend your launch event can get up to speed. By keeping them accessible anytime, you allow your employees to digest the information in a manner best suited to them. 

  1. Keep an Open Dialog

Having an open dialog is helpful in gauging the employees’ understanding of the remote benefits package. It can also turn a sensitive and nerve-racking conversation into a highly-innovative discussion wherein you can form a strategic approach on adjusting benefits all the while keeping the cohesiveness among the team. Open dialogs also ensure that you have a clear point of contact internally which will ensure questions are received and addressed immediately. 

Not every employee benefits plan developed for remote workers will stay effective and entrepreneurs know this for a fact. While sunsetting the strategy and the process that goes with it can be beneficial, it does not necessarily correct everything that is lacking in your current benefits plan. Getting feedback from your staff is essential in keeping pulse on which benefits are most important your employees. 

Tapping into employee suggestions will also help refine your benefits and set strategies that will be successful even if it means pivoting through an honest conversation. Employee engagement on these matters can also do wonders on the overall morale as it makes them feel valued. After all, your employees can only form viewpoints regarding your benefits package through interactions with other people and comprehensive discussions.

Managing Work Benefits

Work benefits are becoming more important in creating a positive environment and helping companies achieve their goals as they transition to a remote work setting. Therefore, you must learn how to manage them effectively to ensure that it aligns with employee preferences all the while keeping your business profitable. An excellent start to managing remote employee benefits is to leverage a benefits management program like Bayzat.

Bayzat is an all-in-one remote work solution designed to help human resource professionals manage payroll, insurance, and employee benefits. Its employee benefits platform is brimming with industry-grade capabilities that lets you handle work, finance, and health benefits. Bayzat, which is available on the App Store and Google Play, offers a quote-based pricing model.