Beyond being a mere administrative formality, the employee onboarding experience can be a bit of a whirlwind with so many changes and things to remember. 

 

While there are many ways to design an onboarding program, some components are essential to the process. Follow our guide to craft a comprehensive onboarding process in UAE that helps employees acclimate to their new roles and provides them with the necessary information to succeed.

6 Onboarding Steps in UAE

• Identify essential documentation

After the offer is accepted but before the actual start date, essential documentation should be identified early. Use this time to identify essential documentation. These may include: employment contract, non-disclosure agreement‍, and banking information.

For non-Emiratis, it’s essential to complete documents such as visa and UAE work permit. As the company works as a new hire sponsor, you should submit the necessary documents to the relevant authorities. 

Those documents include a copy of passport, employment contract and medical screening test reports. In addition, the onboarding process in UAE must involve issuing an employee’s Emirates ID, a labor card, and a work permit too.

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• Pre-First Day Planning

This step is known as the preboarding phase of employee onboarding in UAE, it often occurs half a week prior to new employee’s first day.

During this phase in the onboarding process, the company will lay the groundwork for a seamless transition by preparing the new employee for his upcoming role. 

The preboarding phase of employee onboarding often involves administrative tasks such as:

• Setting up employee profiles: Set up their email address, do not forget to work through a list of SaaS systems used, send invites to the new address, and configure permissions your employee will need.
• Ensuring workspaces and equipment are ready: Similarly, new employee will likely need appropriate tools, such as getting another desk and computer in the office or PC equipment to a remote employee.
• Proactive communication: Clarify information about the company’s expectations, such as when he starts, how to dress, and who he should contact.

• Communicate Openly and Regularly

Establishing a connection—both with you and their new coworkers—is a basic human need for new hires. The HR team and manager need to engage closely, regularly checking in with the new employee and actively encouraging them to ask questions.

• Set up onboarding buddy

Assign an existing employee as his “buddy.” He should introduce him to the workplace and familiarize him with company processes, culture, and benefits. He also can give him the help and support needed to understand what it’s like to work there.

• Conduct a welcome meeting for other departments

New employees should feel engaged and included during the early phases. For this reason, introduce the new member to one or two individuals from other areas of the business. 

Make the meeting mix of formal introductions and an informal gathering; this helps to break the ice and fosters immediate connection in their very first meeting.

• Going Forward

These are meetings set over a number of months (ideally in the first month and third month). It’s a chance to review the employee onboarding in UAE and any and all skills based training.

Discuss the goals that were set during the early stages of onboarding and how they see themselves fitting in this company. Also, review how the employee felt the onboarding experience went.

Ultimately, as companies seek to optimize their onboarding process in UAE, adopting automation becomes essential. Bayzat offers comprehensive employee experience software to boost productivity, reduce manual effort, and create a remarkable workplace from day one.